Appointment reminders
Remind people before they come and rebook the ones who miss.
A booked job is not a done job until the customer shows up. Kojo OS sends reminders before every appointment and follows up with no-shows so they can book another time.
See it work on your own phone.
Fill in a short form. You’re texted instantly and our AI calls you within minutes. The call is the demo.
- Fill in the form
- You get a text
- Our AI calls you and books a walkthrough
The job today
A booking is not a visit.
How Kojo OS does it
Four steps, then it runs.
You approve the words and test it with a lead of your own before anything goes live.
- 1
Set what is bookable
Appointment types, how long each takes, who can take it and the hours you are open for bookings.
- 2
Write the reminders
We write the confirmation and the reminder in your words, with the time and the place. You approve them before anything is sent.
- 3
Handle changes
A customer who needs another time gets open slots from your calendar. A reschedule changes the original appointment, so there is one booking and not two.
- 4
Follow up on no-shows
A missed appointment gets a text offering to rebook, then a call if there is no reply. Follow-up stops when they book, say no or text STOP.
What you get
What you end up with.
- A reminder before every appointment the AI books
- Reschedules and cancels that update the calendar
- A follow-up to rebook after a no-show
- Calendar and CRM that stay in step
Templates
Ready-made setups for this job.
Starting points we install and tune for your business, or you run yourself.
Where it matters most
Businesses that use this the most.
The same job comes up in every business that gets leads. These are the ones where it comes up most.
Every account
All of Kojo OS comes with it.
A solution is a job Kojo OS does well. You get the whole system either way.
An instant text
Every new lead gets a text from your local number the moment it arrives.
A call within minutes
Our AI calls inside the calling hours you set, answers questions and books the appointment.
Follow-up that keeps going
Text, call and email until the lead books, replies, says no or texts STOP.
Booking on your calendar
The appointment lands on the calendar, and the call notes, outcome and tags are written to your CRM.
A power dialer for your team
Work a list yourself with the dialer, with voicemail drop and outbound campaigns through old leads.
A warm handoff to a person
When a lead wants a person, the AI says a short note first and passes the call to your team.
English, Spanish and more
Voice, text and email in more than one language, so a lead can answer in the one they use at home.
An AI assistant in Slack
Ask in plain English and it builds workflows and reports. Claude, ChatGPT and Grok can also connect to Kojo OS.
Solutions
Other jobs Kojo OS does.
Two promises, in writing.
Every Kojo OS client gets both, in the agreement you sign before any work starts.
- You own your accountsYour domain, content, Google Business Profile, analytics and accounts are always yours and stay in your name. If we part ways, any site we built is handed over or bought out on terms set in writing.
- Terms in writing firstThe plan, the price and the term are written down before any work starts. Term length depends on the work, and it's always on paper.
FAQ
Straight answers, up front.
What owners ask us before they start.
Does it send reminders for every appointment?
It sends reminders for the appointments the AI books, in words you approved. The reminder says when and where, so the customer knows what to expect. If you book some visits by hand, tell us and we say how those are covered.
What happens if someone does not show?
They get a follow-up to rebook instead of falling through the cracks. It starts with a text, then a call if there is no reply, and it ends the moment they book, say no or text STOP. A new time lands on your calendar.
Can customers reschedule on their own?
Yes. The AI offers open times from your calendar and changes the original booking, so you do not end up with two. If nothing fits, it takes the preferred days and times and passes the request to your team.
Do I have to approve the messages?
Yes. Every reminder and no-show message is written in your words and approved by you before it goes out. You also test the flow with a lead of your own before it runs on a real customer.
Kojo OS
See it work on your own phone.
Fill in a short form and our AI calls you within minutes. The call is the demo.